Image Engine Pte Ltd – Events Project Interns

Project Interns

You will be assisting the Project team with planning, production and execution of the event and working with clients to identify their needs and ensure customer satisfaction. During your internship, you wil be tasked to support 1 or more of the following different functions of Conference and Exhibition, and may report to different managers.

1. Operations Support:

• Support in the procurement of all necessary vendors and suppliers including but not limited to AV, event security (access control only), gifts and collaterals, conference bags, lanyards and badging etc. from collating of requirements to production and delivery.
• Site inspection & procurement of conference venues and working rooms, coordination of room setup, F&B orders and other venue requirements.
• Procurement, training and management of on-site temp staff.
• Procurement and management of all staging and signage including but not limited to backdrops, entrance arch, registration area, directional signage and banners etc.

2. Speaker Management Support:

• Manage communications with speakers from invitations to post show.
• Coordination of logistical service support for speakers (technical requirements, travel arrangements, accommodation and airport transfers).
• Collation of speakers’ bio-datas, presentation materials etc for marketing and production of programme books/conference folders.
• Assist in slides review to ensure content is in keeping with the qualify our show is known for.
• Support in the training and management of on-site temp staff.
• On-site support includes the organisation and management of Speakers Room as well as conducting speakers’ briefing and registration.

3. Registration Support:

• Coordinate teams' requirements and assist the Registration Manager to set up the registration systems where required.
• Management of incoming registrations including email and phone enquiries.
• Weekly reports including reconciling of invitee lists with the database.
• Assisting with registration on site across multiple venues if required, including verification and badge distribution.

4. Exhibition Support:

• Collate requirements and coordinate floorplan changes with Official Stand Contractor and internal teams.
• Manage exhibitors’ requirements with venue, Official Stand Contractor or internal teams as may be required.
• Ensuring all exhibits and builds are in accordance with guidelines set up organiser and venue.
• Support in the training and management of on-site temp staff.
• On-site management of venue and vendors, assisting with set-up and teardown, running errands for supplies and working with the team to ensure the completion of a successful event.

5. Client Services Support:

• Communicate Organiser’s requirements to SPEX (prospectus submissions, booth allocation, booth graphics, marketing materials, SPEX and customer registration etc.), including onsite SPEX management.
• Liaise with sponsors and exhibitors (SPEX) to compile and vet all booth materials for team’s final approval, including; booth setup forms, showcase content, corporate info for marketing (logo, profile, ads, etc), registration of exhibitor passes.

Required Skills

• Positive work attitude, with hunger to learn and serve.
• Responsible, and take pride is a job well done. Unwavering sense of ownership.
• Good organizing skills with attention to details.
• Excel, Word and PowerPoint literate – a good understanding and experience in working with spreadsheets and creating proposals and presentations in PowerPoint
• Calm under pressure – our working environment gets extremely busy and stressful. The ability to be able to work independently when needed, be forward thinking and use initiative. Ability to make reactive decisions confidently and coherently on site at events quickly that are the right decision and articulate to the wider team in a positive way.
• Excellent communication and interpersonal skills, enjoys working with people and willing to have fun.
• Flexibility to work early mornings and evenings where required.