Expertise Technologies Pte Ltd – Operations & Administrative Executive (Data & Inventory Support)

Operations & Administrative Executive (Data & Inventory Support) [Part-time]

Job Overview

Join our team for a dynamic part-time role with an outsourced project. We are looking for detail-oriented and responsible individuals to support daily operations, including programme administration, data verification, inventory tracking, and general administrative duties.

Key Responsibilities

1. Programme & Account Registration Management

• Create and manage user accounts based on approved applications
• Review and verify submitted applications on a regular basis
• Approve registrations and inform users on next steps
• Coordinate and schedule programme bookings with vendors
• Review and approve vendor schedules and submissions
• Update and maintain programme information in internal systems
• Support system updates such as content changes and notifications
• Process and verify reimbursements cases based on organization’s guidelines

2. Data Verification & Entry

• Extract, review, and verify data from reports and supporting documents
• Check vendor submissions (e.g. attendance, invoices, reports) for accuracy
• Follow up with vendors or stakeholders to resolve discrepancies
• Enter and update data into internal templates and tracking files
• Perform basic data checks to ensure accuracy and completeness
• Prepare reports and summaries for internal review
• Liaise with the HR personnel to ensure prompt notification of staff changes
• Support monthly reporting and data consolidation
• Data cleansing of monthly and quarterly reports

3. Inventory Management

• Track and maintain inventory records and stock levels
• Conduct regular stock checks (including onsite when required)
• Liaise with warehouse and delivery vendors
• Follow up with stakeholders on delivery status
• Update items to be disposed or replenished in respective internal tracking file
• Obtain schedule of rates through vendors price list and select items to be replenished
• Liaise with vendors to make enquiries and close the order

4. Administrative & Secretariat Support

• Provide administrative support such as document formatting and proofreading
• Schedule meetings, prepare agendas, and track follow-up actions
• Handle mail, courier coordination, and record keeping
• Distribute the sorted mail to the relevant personnel in a timely and accurate manner
• Coordinate with stakeholders to investigate and resolve the issues if any discrepancy is found
• Any other ad-hoc administrative duties as assigned

Requirements

• Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration or related discipline.
• Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
• Able to multitask and work in a fast-paced environment
• Detail-oriented with good organizational skills
• Comfortable consolidating numbers or documents across various sources
• Able to work independently and as part of a team

Job Type: Part-time

Work Location: Hybrid in Singapore 149544