Africa Southeast Asia Chamber of Commerce – Operations Intern & Assistant to CEO

What you will learn

You will support the day-to-day work of the Secretary-General/CEO’s office in terms of being a personal assistant, helping in operations and administration, coordination of meetings, website and social media updating for several different brands and entities, namecards and email marketing, general finance, filing, record keeping and miscellaneous office work.

The intern will be exposed to a wide variety of learning opportunities, such as:

1. learn digital tools and skills which improve the operational performance of an organisation,

2. Email website skills and digital marketing over email and Linkedin

3. Be exposed to networking, events, international relations, and develop a global multi-cultural mindset

Depending on your workload and aptitude, you will also be exposed to similar duties in other companies, businesses, and get to learn about other industries and sectors.

General duties

Digital Assets Management

Manage online databases and learn digital assets management

Website and Linkedin

• rePost daily web articles on several Linkedin pages

• Upload news and articles on several websites using WordPress/WIX

Name-cards and Mailing lists

• Scan, data-entry, and filing of name cards

• Export contacts to a mailing list

• Send out emails using MailChimp or any other mass marketing application

• Send out and write thank you notes

Preparation of PowerPoint slides

Support and Prepare PowerPoint presentation slides in areas related to business, economy, general research

Meetings, Calendering and Scheduling

• Manage and schedule calendaring and schedule

• Arrange for video and audio calls

Procurement, Budgeting and Finance

• Scanning of receipts

• Maintaining proper finance records

• Purchase of office supplies, equipment, food, drinks, daily necessities

Exposure to business networking & seminars

Attend virtual networking conferences and seminars organised by business partners such as Singapore Business federation, and Enterprise Singapore

Your expected competencies and background requirements

• Academic background: Candidates can be from any academic background (Junior College, ITE, Polytechnic, University) with any of the following disciplines i.e. operations,administration, secretarial, business, logistics, marketing

• Highly attentive to details, meticulous to tasks and very well-organised

• Humble, adaptable, open, flexible and willing to learn

• Aptitude: enjoys learning new technology skills and software

Skillset requirements

• Knowledge of WordPress/WIX (for online website)

• Proficient in Microsoft Office, Powerpoint, Excel

• Proficiency in FRENCH is a bonus