Recroitre Pte Ltd – Executive Assistant to CEO

JOB DESCRIPTION

•  Provide secretarial assistant to the CEO and Director
  E.g. screening of calls, scheduling of meetings and appointments, management of email correspondence, drafting replies, attending to guests and visitors, arrangement of luncheons, preparation for meetings and presentation materials.
•  Maintain proper records of clients/contact information
  E.g. Update information in CRM and keep appointments information and communication history up to date
•  Perform General Office administrative duties
  includes attending to walk-ins, assisting to answer phone calls, courier arrangement and mailing, sorting and distribution of incoming calls and faxes, procurement and management of stationery and pantry supplies, maintenance of office equipment, telephone system and cleanliness of the office.
•   Perform HR functions
  Processing recruitment and selection, performance appraisal, leave application, medical and hospitalization, workman comm and insurance.
•  Assist in Project Management as needed
  E.g. Work as a communication bridge between IT team & Customers.
•  Perform any ad-hoc duties as assigned by your supervisors

JOB REQUIREMENTS

• Good command of written and spoken English
• Spoken Mandarin is preferred (to liaise with Mandarin-speaking clients)
• Experience in secretarial duties and/or Office Administration is preferred
• IT-savvy with good proficiency in tools such as Microsoft Office suite and cloud-based applications
• Excellent negotiation, communication and interpersonal relationship skills
• Self-motivated individual who is efficient and organised
• Works well under pressure
• Meticulous
• Able to perform multi-task
• Experienced and Freshers both are welcome
• Part-time / Full-time