Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd – Human Resources & Administration Assistant (6 Month Contract)

We Offer

You will embark on a great journey with excellent career development opportunities in a global organization. As Human Resources & Administration Officer you will join a dynamic team in the execution of Human Resource and Administration strategies & processes, including day-to-day HR operation in areas of recruitment & selection, compensation & benefits, performance management, training & development and talent management, as well as a range of support functions that ensures the administration activities within the organisation run smoothly to meet daily business operations requirements.

Key Responsibilities

You will be responsible for the day-to-day HR operational activities, including recruitment, trainings and employment administrations. Your key responsibilities include:

Human Resources:

• Responsible for local end-to-end recruitment, from placement of job advertisement, to interviewing and final shortlisting process with hiring manager, primarily for Senior Executive level positions and below;
• Provide onboarding training and guidance to local end users on usage of Global and Local HRIS system such as Employee Self Service and/or Manager Self Service modules;
• Handles the full training administration, including scheduling of courses, facilitation of training courses and examinations and maintaining of training records in local HRIS System;
• Collates training evaluations and assists in the preparation of training reports and statistics;
• Support in Talent Management initiatives as required, including internship programs;
• Prepare HR statistics and employee data reports, providing analysis on variances and updates for reporting and consolidation of data to Top Management;
• Support to generate required HR reports from HRIS system to support HR & Admin Manager on HR data analytics;
• Support Employee Engagement activities such as execution of communication plans, social & recreation activities, as well as corporate social responsibilities programs;

 Administration:

• Serve as a backup for Receptionist to perform front desk duties including attending to incoming calls, receiving walk-in customers and vendors, tracking and distributing daily incoming and outgoing mails and courier services and maintaining daily courier log;
• Coordinates business travel arrangements with employees and travel agency on flight bookings;
• Coordinates with other MSC’s offices on employees’ hotel’s bookings;
• Undertake any HR Projects and administration duties as and when assigned.

Qualifications

Who We Are Looking For

• Minimum Diploma in Business Administration or any other related discipline;
• At least 1 years of working experience in the related field;
• Knowledgeable in common HR practices and Employment Act;
• Proficient in Microsoft Word, Excel, Powerpoint and PowerBI;
• Good communication in English, both written and verbal;
• Good teamwork;
• Ability to multi-task;
• Organised and able to meet deadlines;
• Process oriented;
• Attention to detail.

Other Information

If you are up for the challenge, you could be our new colleague!

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Kindly indicate your current availability period, current salary & expected salary when you submit your application.