KST Maritime Pte Ltd – Crewing Assistant (Intern)

Key Responsibilities:

1. Data Management:

• Assist in reviewing, updating, and verifying crew data such as personal details, certifications, contracts, and employment records in the upcoming new crewing system.
• Ensure data integrity and accuracy during the migration process.
• Identify and report inconsistencies or gaps in the data to the crewing team for resolution.
• Organize, digitize, and maintain crew documents for easy access and system integration.

2. Crew Coordination and Support:

• Support the crewing team in the coordination of crew changes, ensuring all crew movement details are accurately updated in the system.
• Assist in arranging travel, accommodation, and necessary documentation for crew members joining or signing off vessels.
• Help monitor crew certificates and other required documents, ensuring timely renewals.
• Liaise with seafarers, addressing any queries related to their employment, travel, or assignments.
• Assist in managing crew briefing / debriefing and maintaining accurate records of crew on leave or awaiting deployment.
• Support with the preparation of crew-related reports for internal or regulatory purposes.

3. Administrative Support:

• Handle administrative tasks such as preparing documents, managing crew documents, and assisting with crew payroll documentation.
• Assist the crewing team with any other daily operational tasks as needed.

Qualifications:

• Currently pursuing a degree/diploma in Maritime Studies, Business Administration, or a related field.
• Strong attention to detail with a high level of accuracy.
• Basic knowledge of the maritime industry or crewing operations is a plus.
• Proficiency in MS Office (Excel, Word) and familiarity with digital systems.
• Strong organizational, communication, and time-management skills.