Hitachi Sunway Information Systems – Executive – Procurement Sales Administration

Overall Responsibilities

Sales Order Processing

· Ensure all order documents and agreements are completed by Sales Division.

· Work closely with respective Divisions for the approval of all orders for processing.

· Generate Sales Order, Purchase Order and Invoice upon process completion.

· Work closely with internal / external customers to ensure timing processing/delivery.

· Update Sales Report for day-to-day orders transaction.

· Filing of all order documents and agreements in HQ and local office for audit purpose.

· Assist in any other ad-hoc task assigned by your superior or management.

Procurement 

· Load Purchase order to Principal.

· Follow up delivery status with Supplier to ensure timing delivery.

· Match Supplier Invoice / DO upon delivery completed and process for payment.

· Vendor registration creation.

· Liaise with Principal / Supplier on payment related issue/concern.

· Solve Invoices problem (ie. Missing invoices, invoices error, documents not complete).

· Assist in any other ad-hoc task assigned by your superior or management.

Credit Control Function 

· Update Customer Payments upon receive Bank statement from Finance.

· Generate and send statement of account.

· Follow up with customer on payments status.

· Send reminder letter to customer.

· Seeking approval on new customer creation & evaluation.

· Assist in any other ad-hoc task assigned by your superior or management.

Sales Activity/Report Tracking 

· Prepare monthly management report.

· Maintaining all the Sales activity tracking related reports listed below:-

o Sales Reports

o Monthly closed deal reports

o Customer listing (New & existing Logo)

o Salesman Performance Reports

· Assist in any other ad-hoc task assigned by your superior or management.