Big 3 Media is a Video Agency that specializes in creative storytelling. Holding true to our Big 3 core values of being Creative, Empathetic and Better, we never stop seeking improvement, experience, and knowledge in the creative process, constantly pushing ourselves so that you will see the bigger picture.
Big 3 Media is hiring a part-time Office and Facilities Coordinator for our Toa Payoh office. In this role, you’ll handle reception duties, coordinate with contracts, and ensure our daily operations run smoothly. You will ensure a welcoming environment while also supporting the smooth operations and upkeep of our workspace. This position is ideal for someone who is organized, enjoys a variety of tasks and wants to be part of a dynamic and creative team.
Office and Facilities Coordinator (Part Time)
Job Responsibilities
Receptionist Duties
Manage the front desk to ensure smooth daily operations.
Greet and assist visitors warmly and answer any questions they may have.
Handle incoming calls, messages, Whatsapp inquiries and relay messages to the relevant department.
Maintain the reception area and common spaces in a neat and orderly manner.
Print sensitive documents and handle registered mailing at Singpost.
Ensure deliveries are received and incoming mail is sorted and distributed.
Assist the Finance Department with dropping cheques at banks, submitting and getting documents authorized at the bank.
Organize office spaces (pantry, meeting rooms, storerooms etc.)
Office & Facilities Management
Supervise contractors and manage basic facilities maintenance.
Liaise with building management regarding tenancy matters.
Maintain the office condition and coordinate with contractors for necessary repairs.
Perform daily office and meeting room checks to address any issues promptly and efficiently.
Purchase office supplies and equipment.
Job Requirements
Demonstrated ability to read, write and speak English fluently.
Strong interpersonal skills and a welcoming demeanor
Consistently punctual with a well-attended history.
Able to manage vendor relationships and coordinate facility needs effectively
Organized, responsible and self motivated with a strong sense of initiative
Working hours : Weekdays (Monday- Friday) from 9:30AM to 1:30PM
May be required to work on weekends in case of emergencies.
Kindly note that only shortlisted candidates will be notified.
Related Job Searches:
- Company:
Big 3 Media Pte Ltd - Designation:
Part-Time Office and Facilities Coordinator - Profession:
Others / General Work - Industry:
Creative / Media - Location:
Toa Payoh