We are event designers, corporate idea junkies, and specialist producers of bespoke experiences.
Here at Embrya, we believe corporate events are a way of successfully relaying your brand story to others, and to us, forging a customer-centric, collaborative partnership with you is key to understanding the essence of your company, product, or service.
We have planned and produced events in Thailand, Malaysia, Vietnam, Indonesia, Hong Kong, and South Korea. Each of these events managed for regional businesses, B2B companies, and tech firms began with getting to know the brand better, before customizing an experience that would engage their audience. This is to say, even though we’ve worked with a hundred clients over the years, we still approach new clients with fresh eyes and novel ideas to design and produce exciting events that generate forecasted results.
Key Responsibilities
1. Daily Event Coordination & Logistics Support
- Assist the project team with day-to-day event coordination, ensuring smooth preparation and execution.
- Handle packing, sorting, and labelling of event materials (e.g. décor items, collaterals, giveaways, equipment).
- Support with logistics arrangements, including deliveries, pickups, and setup requirements.
- Help maintain the event storeroom inventory, ensuring items are properly tracked, checked, and returned.
- Coordinate with vendors and drivers for material movement, collection, and scheduling.
- Prepare and organize event kits, name tags, props, and signage ahead of each project.
2. On-Site Event Assistance
- Participate in setup and teardown of event venues, including décor placement, equipment layout, and materials display.
- Assist the production team during rehearsals and live event operations, ensuring all materials and logistics are in place.
- Support with registration, signage placement, backstage preparation, and manpower coordination on event day.
- Ensure materials are properly packed and accounted for post-event.
3. Administrative & Coordination Tasks
- Maintain and update event checklists, stock lists, and packing records.
- Support the team in tracking delivery schedules and logistics documentation.
- Assist in photographing and documenting setups for post-event reference.
- Help with office organization and material preparation between projects.
4. Sourcing & Vendor Support
- Research and compare vendors, suppliers, and rental providers for décor, materials, and logistics.
- Obtain quotations or product information for internal review.
- Keep track of new trends, props, and creative material options suitable for future events.
Kindly note that only shortlisted candidates will be notified.
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