Founded in 1952, PPIS is a non-profit organisation focused on community services. PPIS is dedicated to working with women of all ages in carrying out their multiple roles in society. We run three core community services, namely Family Services, Student Care, and a Residential Facility, serving as a secular halfway house for women engaged in community rehabilitation programmes. With 10 centres island-wide, the services work together to provide quality and holistic support and developmental programmes for women and their families across the different phases of their lives.
Job Responsibilities
1. Administrative & Clerical Support
- Provide general administrative support to ensure smooth Centre operations.
- Manage scheduling, correspondence, filing, and updating case records.
- Handle phone calls and general enquiries.
- Monitor and maintain office supplies to support team productivity.
2. Operations & Facility Management
- Oversee office supplies, assets, and inventory, including procurement and replenishment.
- Assist in maintaining facilities and equipment for a safe, functional workspace.
- Liaise with vendors and contractors for repairs, maintenance, and logistics.
- Implement and refine operational procedures to enhance efficiency.
3. Fiscal Support, Compliance & Reporting
- Ensure proper documentation to meet compliance, audit, and funding requirements.
- Prepare annual budgets and track project expenditure.
- Process monthly invoices in line with organisational workflows.
- Maintain confidentiality and data protection when handling client and organisational information.
- Support policy and procedure implementation in line with halfway house regulations.
4. Programme & Client Support
- Assist in planning and coordinating halfway house programmes and activities.
- Provide logistical and administrative support to programme and social work teams.
- Maintain accurate client databases to track participation and progress.
- Prepare materials, forms, and documents for client engagement and outreach.
Job Requirements
- Diploma in Business Administration, Office Management, or a related field.
- Able to commit for 4 months
- At least 3-5 years of relevant administrative or executive support experience, preferably in the social service, healthcare, or non-profit sector.
- Experience in handling confidential information, coordinating meetings, preparing reports, and liaising with stakeholders is essential.
- Familiarity with sound financial processes, social service sector lingo, or working in regulated environments (e.g., halfway houses) is an advantage.
Kindly note that only shortlisted candidates will be notified.
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- Company:
Persatuan Pemudi Islam Singapura - Designation:
Executive Assistant - Profession:
Social Services / Charity - Industry:
Social Services - Location:
Kallang