Winco Mold(S) Pte Ltd – Admin Assistant

Job Objectives/Job Summary:

Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Responsibilities/Duties:

• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, answers phone calls etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Prepare official quotation, invoice, delivery order, prepare monthly petty cash claim
• Support duties related to accounts payable and receivable functions
• Prepare work order, arrange for delivery, packing list
• Process monthly payroll
• Ad-hoc.

Job Specifications/Requirements:

 a) Qualifications 

• Secondary level and above.

b) Experience

• At least 2 year(s) of working experience in the related field is required for this position.

 c) Skills & Knowledge 

• Proficient in Microsoft Office Skills

d) Personal Qualities

• Possess good command of both written and spoken in English.
• Independent with minimum supervision.
• Good communication and interpersonal skills