ShopBack – Facilities Administrator

Company
ShopBack
shopback.com
Designation
Facilities Administrator
Date Listed
24 May 2022
Job Type
Entry Level / Junior Executive, Experienced / Senior Executive
Full/Perm
Job Period
Flexible Start, Permanent
Profession
Admin / Secretarial
Industry
Retail / eCommerce
Location Name
65 Pasir Panjang Road, Singapore
Address
65 Pasir Panjang Rd, Singapore 118506
Map
Allowance / Remuneration
$1,500 - 2,500 monthly
Company Profile

ABOUT US


ShopBack : Better Shopping, Every Day.


The ShopBack Group is Asia-Pacific’s leading shopping and rewards platform, serving over 30 million shoppers across ten markets. Growing from a team of six back in 2014 to over eight hundred today, ShopBackers across the region come together with a singular mission: to make shopping rewarding, delightful, and accessible for all.


Joining forces with leading buy now, pay later (BNPL) player hoolah and with the launch of ShopBack Pay, the Group now offers shoppers a responsible and convenient payment option at checkout.


More than half a billion shopping trips start with ShopBack each year. The Group powers over US$3.5 billion in annual sales for over 10,000 online and in-store merchant partners, across categories ranging from fashion, beauty, F&B, electronics, travel and more. If you are passionate about building and scaling up businesses in this fast-growing landscape, come and join our growing ShopBack team!


In the role of a Receptionist/Facilities Administrator, you will provide full administrative and facilities support to the business team in the ShopBack office. You will assist the Facilities Manager on day to day operations when required.

Job Description

Responsibilities

  • Be the first point of contact for all visitors to ShopBack
  • Managing relationship with ShopBackers including with landlord and vendors
  • Office maintenance include, but not limited to:
    - Managing Office Services mailbox and courier services
    - Liaising with the office help/cleaning team and building support team for smooth day-to-day operations
    - Managing room bookings & configurations for both internal and external meetings/trainings/events
    - Circulation of Office Services office-wide communications or announcements
    - Liaising with Facilities Manager for support, tracking and reporting.
    - Office Services onboarding process management (ordering of business cards etc.)
    - Stock taking - ordering, and receiving of both office and pantry supplies
    - Assist with basic Google Meets troubleshooting and/or audio-visual conference room connection and set up

Requirements

  • Fresh Diploma graduate are welcome to apply
  • Calm, friendly, warm and confident demeanor
  • Highly organized and detail-oriented, yet operates well within a team, as well as independently
  • Professional, tactful and able to engage with colleagues at all levels
  • Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
  • Ability to juggle several tasks at once, to prioritize and manage own time
  • Flexible attitude; embraces change, hard-working, cost conscious and results driven
This position is already closed and no longer available.  You may like to view the other latest internships here.

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