Moment SG – Project Executive

We are on the lookout for a Project Executive to be a part of our dynamic team that specialises in event and project management. Our team is young and our structure is lean, but we promise that you will find a rewarding time here and that there will never be a boring day!

You will be reporting to and working alongside the project manager. Your role would require you to carry out the following:

• Development of proposals and detailed plans to support but not limited to pitching, planning and execution of projects
• Work closely with the internal teams, to ensure the successful delivery of projects
• Support in planning, build process, technical requirements and end-to-end project planning and execution
• Assist project manager to develop execution systems and processes, and determine and define project scope to meet objectives
• Assist project manager to access and outline resources needed to reach objectives and manage resources in an effective and efficient manner
• Assist project manager to prepare budget based on scope of work and resource requirements, and be responsible for project cost management
• Assist project manager to develop and manage project milestones that includes but not limited to, operational, technical and site build
• Provide project manager and stakeholders updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
• Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables
• Adopt industry best practices, techniques, and standards throughout
• Measure project performance to identify areas for improvement
• Manage safe work process, risk management and Health Safety and Environment (BizSafe 2 preferred)
• Ensure that all necessary local approvals and permits are properly obtained, while managing the entire process
• Identify gaps in operational and technical issues and communicate them internally for resolution
• Perform risk management to minimize project risks
• Manage all other project-related matters, as they arise and other ad-hoc matters as assigned

The Requirements:

To be able to perform your tasks, we would recommend that you posses the following skillsets,

• Min. 1-2 years in relevant role with matching skill sets, ideally in an agency environment
• Confident and good communicator of ideas
• Excellent client-facing and communication skills
• Strong organisational skills with exceptional attention to detail
• Skilled and effective negotiator
• Good at constructing and managing project timelines and project cost management
• Creative, resourceful, independent worker and self-starter
• Proficient in MS Word, Excel, PowerPoint as well as Google Docs, Sheets and Slides.
• Knowledge in technical drawing, spatial planning, FF&E is an advantage
• Knowledge on Adobe Photoshop, Illustrator, Premiere Pro, CAD is an advantage
• Plus if you possess an entrepreneurial mindset and have previous experience working in start-ups and/or small companies