Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd – HR & Administration Assistant (6-month-contract)

We Offer

You will embark on a great journey with excellent career development opportunities in a global organization. As HR and Administration Assistant, you will join a small but exciting team of HR and Administration professionals to execute a range of support functions that ensures the administration activities within the organisation run smoothly to meet daily business operations requirements. You will also have the opportunity to work and communicate across geographical and cultural borders that will enable you to build a strong professional network.

Key Responsibilities

Reporting to the Senior HR & Administration Executive, you will play the key role of delivering seamless administration support to the local organisation. Key responsibilities include the following:

• Attend to phone calls and walk-ins customers & vendors to direct them accordingly;
• Coordinate, distribute and track daily in-coming and outgoing mails and courier services;
• Take stock and purchase of office stationery, pantry items and necessities as required;
• Order of business cards or required company printed materials through appointed vendors;
• Coordinate with appointed travel agent and S.E.A. countries’ office administration personnel on employee travel arrangements;
• Coordinate with office equipment and building facilities management personnel on maintenance and repairs;
• Prepare visa application letter for visitors to Singapore.
• Update company phone telephone directory.
• Coordinates business travel arrangements with employees and travel agency on flight bookings;
• Coordinates with other MSC’s offices on employees’ hotel’s bookings;
• Undertake special projects that will help improve processes, create work efficiencies and benefit the organisation.

Human Resources Operational Support

• Responsible for employee engagement activities such as execution of communication plans, social & recreation activities, as well as corporate social responsibilities programs;
• Arrangement of gift / wreath for customers and internal employees as and when required as part of employee welfare;
• Support to generate required HR reports from HRIS system and/or Time & Attendance system to report to Senior Management;
• Support to generate required HR reports from HRIS system to support HR & Admin Manager on HR data analytics as necessary;
• Provide support in training and guiding local end users on usage of HRIS system such as Employee Self Service and/or Manager Self Service modules as required;
• Draft internal communication to employees company wide as required;
• Handle employee grievances, if any;
• Support in HR recruitment process – Updating TMS on new hires, New Joiner On-boarding orientation: desk phone, stationeries, inception of new employee in biometric system, keys, office orientation (exits, wash rooms, pantry etc);
• Support in HR resignation process – Exit Clearance: Recover issued items from employee on physical last day of employment.

Qualifications

Who We Are Looking For

You should be at least GCE O Levels qualified with at least 2 years of relevant administration and receptionist experience, including the use of PABX system. As a self-initiative team player, you should also be organized and have the ability to interact positively and professionally at all employee levels. Excellent verbal and written communication skills are pre-requisites.