K-ENE Singapore Pte Ltd – Junior Executive

Company
K-ENE Singapore Pte Ltd
klsm.sg.kline.com
Designation
Junior Executive
Date Listed
19 Jan 2021
Job Type
Entry Level / Junior Executive
Intern/TS
Job Period
From 01 Mar 2021, For At Least 4 Months
Profession
Admin / Secretarial
Industry
Marine and Offshore Engineering
Location Name
105 Cecil Street, Singapore
Address
105 Cecil St, Singapore 069534
Map
Allowance / Remuneration
$800 - 2,000 monthly
Company Profile

K-ENE SINGAPORE PTE LTD

K-ENE is a subsidiary of "K" Line Ship Management (Singapore) Pte Ltd. 


Job Description

Junior Executive

JOB DESCRIPTION

ADMIN

  • Answer telephone calls
  • Attend to guests – scan entry check- in or manual record, check temperature, offer drinks
  • Collect mails from Mailbox – scan all letters, invoices and saved them in the drive and file hardcopies
  • Email the letters to the intended recipient, e.g. Director
  • DHL Shipment – ad hoc – to prepare pro-forma invoice, AWB
  • Ensure that office is clean and in order
  • Ensure that meeting rooms are all clean, HDMI, network cables, screen, projector are working
  • Ensure that all office equipment is working well – printer, copiers, phone lines, fax machine, lighting
  • Collect documents from KLSM, L19 and distribute out to relevant persons
  • Manage pantry supplies
  • Manage stationery supplies
  • Book Meeting Room
  • Update & record office door access – cards issued
  • Liaise with IT department for issues
  • Assist to order Name cards
  • Arrangement of OA equipment maintenance service
  • Any other administrative tasks

ACCOUNTS

  • COBEOS – data entry for invoices and quotation
  • Liaise with KLSM FMG about the COBES entry and treatment about the invoice (Vessel cost)
  • Print out vessel invoice & supporting documents (3 sets – original, 2 copy; 1 copy submit to FMG for payment)
  • XERO – enter bills, upload bank statement, reconcile statement, create spend money / receive / transfer money and get approved by Approvalmax
  • Prepare all cover letters and record
  • DHL shipments
  • Prepare debit note to KLSM SGP or any other companies
  • Approval Max – create technical or marine approval for vessel invoice
  • Mizuho E-banking – prepare payments and get approvals
  • Send GCMS (Mizuho E-banking) approval in Approval Max
  • Assist to do claims for staff as and when required
  • Check payment in / out in Mizuho E-banking & update XERO accordingly

CREWING

  • Book Travel arrangements – flights, accommodation, transfers
  • Any other administrative and accounting duties as assigned
  • Pass application – Jurong Island, PSA
  • Ensuring all certificate and personal files are updated
  • Applying WP/EP
  • Assist to check on WP/EP issue
  • Assist to update crew list details
  • Arrangement of crew training – Book the training course in Singapore
  • Liaise with Agents in Philippines and India for all crewing matters
  • Prepare on-signing crew and off-signing crew - Communication to husbanding agent for their pick- up and accommodation
  • Any other tasks as required

HR

  • Update organizational chart
  • Liaise with MPA/ MOM
  • INFO-TECH – update all employees details, generate payslip and CPF etc
  • Create new user in Info-Tech
  • Ensuring all staff’s attendance for the seminar or briefing as requested
  • Any other tasks as required
This position is already closed and no longer available.  You may like to view the other latest internships here.

Related Job Searches:

Discuss this Job:

You can discuss this job on Clublance.com #career-jobs channel, or chat with other community members for free:
Share This Page