FTV Labs – Administrative Assistant

Company
FTV Labs
kegmil.com
Designation
Administrative Assistant
Date Listed
07 Apr 2021
Job Type
Entry Level / Junior Executive, Experienced / Senior Executive
Full/Perm
Job Period
Immediate Start - Flexible End
Profession
Admin / Secretarial
Industry
Computer and IT
Location Name
3 Ang Mo Kio Street 62, Singapore
Address
3 Ang Mo Kio Street 62, Singapore
Map
Allowance / Remuneration
$2,000 - 2,500 monthly
Company Profile

About Us 

Kegmil is revolutionizing the way mission-critical facilities and assets are repaired and maintained via complex systems of people and processes. We are on a mission to empower millions of deskless field service professionals in Southeast Asia with technology and data to supercharge their operational efficiency and service performance. Our cloud-based, mobile-first software intelligently automates and optimizes field activities for maintenance heroes who keep our world running across industries from elevator to data center equipment servicing. 

We are a curious and collaborative team that derives purpose and joy from putting our customers at the center of our innovation, helping them to transform and grow their businesses profitably. Our culture also inspires our employees to be their best in an inclusive and supportive environment. We listen to and learn from one another, take ownership and deliver on our promises with grit, resilience and speed to lead the age-old field service industry into the future.

Job Description

Role 

As an Admin Executive, you will be responsible for organizing our company’s day-to-day operations including HR, accounting and office administration from issuing quotations, invoices and coordinating with our accounting firm to managing office supplies and vendor services. The ideal candidate must be proactive, meticulous in managing assigned tasks, and comfortable working in a dynamic, loosely structured and fast-paced tech startup environment.

Responsibilities 

  • Administrative duties such as coordinating meetings, maintaining filing system, managing calls, mailbox, correspondence of emails, travel logistics, office access and supplies.
  • HR administration includes managing job postings, policies, leave application, claims, petty cash, work pass and other statutory related submissions. 
  • Manage invoices and liaise with accounting firm to ensure transactions are captured via cloud-based accounting system – familiarity with Xero software is preferred. 
  • Assist in preparing and processing client proposals, quotations and grant claims. 
  • Source, evaluate and manage vendors for supply of services, products and/or materials. 
  • Assist in organizing and/or facilitating company activities and events. 
  • Assist in other ad hoc duties as assigned.

Requirements

  • Good interpersonal, communication and organizational skills 
  • Prior experience in support, admin or secretarial functions 
  • Good knowledge of Singapore labour laws and regulations. 
  • Proactive team player with a desire to learn and willingness to take initiative. 
  • Meticulous and can work independently on clear tasks and deadlines 
  • Experience with tools and applications such as MS Excel/Word and Xero (preferred) 
  • Only Singaporean or PR may apply
This position is already closed and no longer available.  You may like to view the other latest internships here.

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