Asia Video Industry Association – Regulatory Assistant

Job Summary: 

Are you interested in working with a trade association whose members include Amazon, Disney, Netflix, the BBC, and Warner Bros. Discovery? Or are you interested in being part of a small team at the heart of dealing with Asian governments and industry to see how policy affects TV consumers? Or do you want to spend a year living and working in Asia? 

The Asia Video Industry Association (AVIA) is currently recruiting to fill an internship position in its Hong Kong or Singapore office. The job of the Regulatory Assistant Intern is to assist AVIA’s Chief Policy Officer and Director, Policy & Research with conducting advocacy work on behalf of AVIA member companies. This involves liaising with member companies and regional governments, researching regional regulatory policy, tracking any developments, and providing administrative support by organizing meetings and outreach events. Many of the position’s specific tasks/responsibilities depend on current industry developments and changes to regional policy.

The job provides a first-row view into the changing video industry in Asia. With more and more Asian consumers watching video products online, the industry is racing to keep up. The changes affecting the industry – given the advent of technology – will have a strong effect on the intern’s role and activities. 

Preferably, the role of the regulatory assistant is a full-time, one-year position. We have many undergraduates who have taken a gap year to commit to the role as this is a great opportunity that will add value to their CVs when they graduate.

We also offer a part-time option for those based in Hong Kong or Singapore. The candidate will be required to work up to 20 hours a week during working hours.

Responsibilities 3 key areas: advocacy; research; and administrative support 

• Research industry conditions and monitor regulatory developments in surrounding markets; and, keep AVIA members informed about any new regulatory happenings 
• Organise bi-monthly AVIA committee meetings for legal and regulatory experts in Singapore, HK and other locations around Asia
• Arrange meeting logistics with venue staff
• Prepare necessary meeting documents and PowerPoint presentations 
• Send invitations and manage the attendance list
• Take notes and prepare a meeting summary to be sent out to members
• Take a key role in organising the Policy Roundtable at the annual OTT Summit 
• Send invitations to government officials and industry executives 
• Liaise with government agencies and distinguished guests to arrange travel plans and accommodation
• Coordinate with venue staff to arrange roundtable logistics 
• Prepare materials for the roundtable, including an agenda, floorplan, name tags etc. 
• Track expenses and produce a final budget 
• Manage follow-up tasks, such as updating the contact database in the Customer Resource Management (CRM) program, sending thank-you letters to participants, etc.
• Assist with the organisation of other major AVIA/industry events 
• Monitor news developments and contribute to bi-weekly newsletter (“Policy & Piracy Newsletter”) and occasionally act as editor 
• Edit and proofread AVIA publications, including country reports, press releases, and different research studies 
• Maintain contact database using customer relations management software.

Required Skills 

• Excellent English written and oral communication skills 
• Ability to take initiative, and work confidently with minimal direction 
• Motivated and quick learner, with a keen interest in government relations, economic policy, and media industries 
• Good organisational skills and attention to detail
• Strong interpersonal skills