Akribis Systems – HR Admin Officer

Job Description

At AKB, human resource (HR) department is actively involved in the journey of digital transformation. It marks a radical rethinking of how an organization is keen in using technology, people and processes to fundamentally improve business. If you’re a people-person looking to start a career in the exciting world of HR, this is the best place to dive in.

We’re in search of a resourceful HR Admin officer to support our HR department in ensuring smooth and efficient business operations. The HR Admin officer role will be far from one-dimensional and will have both administrative and strategic responsibilities, helping us to plan and administer important functions, such as staffing, training and development, and compensation and benefits.

At AKB, we understand that our business thrives when our personnel thrive, and that starts by hiring the right HR professional in to effectively to deliver maximum value to the organization as a whole.

Responsibilities

The Human Resource Admin Officer will be reporting directly to HR Manager, assisting her with the full spectrum of day-to-day operational functions for the designated business units (BUs).

Your scope will include the following but not limited to:

HR Operations:

• Prepare new employee for onboarding, Eg. prepare P-Files, create profile in HRIS system(E-Frontier), prepare employee badge and arrange pre-employment check-up
• Assist employees’ enquiries on HRIS system (e-Frontier).
• Handle employee work pass applications and renewal.
• Consolidate employees overtime forms and consolidate payroll summary for external payroll vendor.
• Update insurance company on registration for new and leaving employees.
• Handle insurance claim of employees, including submission and settlement.
• Provide HR team administrative support.

Administration:

• Liaising with travel agency and arrange flights booking of employees
• Hotel booking liaising with hotel account manager on corporate rates
• Visa application for travel needs of employees
• Manage and purchase inventory for office e.g pantry supplies, stationery and etc
• Order name card for employees.
• Assist in visitor visit, preparing the refreshment and booking of meeting room
• Arrange for event and logistical support for organisation. E.g Dinner and Dance, Chinese New Year celebrations, Long Service Awards
• Data entry & administrative work

Qualifications

• Candidate must possess at least Diploma or Degree in Business Studies/Administration/Management, Human Resource Management or equivalent.
• Preferred bilingual speaking candidate in English and Mandarin
• At least 3 years of working experience in the related field is required for this position.
• Preferred candidate with experience in manufacturing environment
• Required Skill(s): Microsoft Office, Microsoft Office Suites and/or related Software

Other Information

Personal Attributes

• Neat, organised and adaptable to fast paced environment.
• Able to handle timeline and/or stresses at work.
• Ability to prioritize tasks and to delegate them when appropriate.
• Good interpersonal skills and able to interface in a professional and responsive manner, and attentive to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with and/or the ability to quickly learn the organizations HRIS.